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Why You Should Be Concerned About Email Compliance   no comments

Posted at Sep 20, 2010 @ 11:15am News,TurnKey Marketing

Everyone has heard the expression: ignorance of the law is no excuse. Well, from the feedback I am getting it seems that many companies and organizations haven’t taken that very seriously when it comes to email system compliance. While people in the financial, insurance and medical industries are scrambling to comply with the new regulations, others may still not be aware of the laws they are violating every day. Have you heard of the following …

Financial Industry Regulatory Authority (FINRA)
Gramm-Leach-Bliley Act (commonly called GLB or GLBA)
Health Insurance Portability and Accountability Act (HIPAA)
Hedge Fund Transparency Act (HFTA)
The Sarbanes-Oxley Act (commonly called SOX)
US Securities and Exchange Commission (SEC Rules 17a-3 and 17a-4)


The Federal Rules of Civil Procedure (FRCP) apply to any organization that has the potential to be involved in litigation in the U.S. Federal Court system.
The amendments, which went into effect on December 1, 2006, mandate that companies must be prepared for legal discovery. Every organization must know where their data is and how to retrieve it. This regulation covers any organization in any industry. You are required to have the ability to produce all electronic documents, including email, for a minimum of seven years.

Considering that the average employee sends and receives multiple emails daily, the storage capacity alone needed to achieve seven years of backups is more than most office servers can handle. The most reasonable and cost-effective way to maintain this level of compliance is by utilizing a virtual email or cloud-based email server. This will provide you with the number of email accounts you need, at a price you can afford, and also include the necessary systems for archiving and retrieval. Their storage capacities have the ability to expand as needed with no additional cost to the clients.
If you are considering an upgrade to your email system, you may also want to think about technologies like Active Sync for communication with smart-phones.

Check out our offerings for fully-compliant and affordable email systems to protect your businesses! Our offerings include Active Sync with SOX and HIPAA compliance, Microsoft-exchange level features and much more.

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Written by admin on September 20th, 2010

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